Project Coordinator

We are looking for a highly organized and proactive Project Coordinator to support our management team in planning, tracking, and coordinating tasks and processes across multiple projects. The ideal candidate will be responsible for managing and improving workflows within task management platforms, ensuring proper task assignment, consistent follow-ups, early detection of bottlenecks, and timely completion of tasks according to deadlines.

👨🏻‍💻Job responsibilities:

• Create and maintain tasks in the company’s task management platform based on management instructions.
• Ensure proper assignments to responsible managers in detail with clear instructions on steps.
• Ensure clear communication and coordination between different teams and departments to ensure smooth task execution.
• Track each task’s/projects’ timelines to ensure milestones are being met and highlight risks that may impact delivery.
• Follow up with team members to ensure tasks are completed within agreed deadlines.
• Consistently encourages accountability by reminding responsible team members of approaching deadlines and outstanding tasks.
• Update task statuses, add notes regarding delays, and specify expected completion dates when deadlines are extended by assignee/assigner.
• Provide regular updates and reports to management regarding task progress, delays, and overall project status.
• Assist in re-prioritizing tasks according to project changes, urgency and business impact.
• Ensure that all project tasks are properly structured, categorized, and organized within the task management platform.
• Assist in preparing summaries or briefings for management meetings regarding project progress and pending issues.
• Maintain accurate documentation of tasks, processes, and project activities.
• Proactively identify potential delays, bottlenecks, or task dependencies and escalate them to management when necessary.
• Ensure tasks include clear descriptions, priorities, and deadlines before assigning them to team members.
• Support management in improving task management processes and workflow efficiency.

📌Required skills and abilities:

• At least 1 year of experience as a Project Coordinator or in a similar coordination or operations role.
• Experience working with task management platforms (such as Jira, Asana, ClickUp, Trello, or similar tools).
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks structured and clear and simultaneously.
• Strong prioritization ability, capable of identifying the most critical tasks and maintaining focus on key deadlines.
• Highly disciplined and structured work approach, with strong attention to detail and reliability.
• Ability to synthesize information quickly and translate management instructions into clear, structured tasks.
• Proactive and persistent follow-up skills, ensuring tasks move forward without waiting for reminders.
• Ability to handle pressure and work effectively in a fast-paced environment, while maintaining professionalism.
• Strong communication and coordination skills across different teams and departments.
• Emotional resilience and professionalism, including the ability to work constructively under critical feedback from management.
• Assertive personality, capable of pushing tasks forward and ensuring accountability from team members.
• Flexible and responsive, with the ability to handle urgent questions/assignments outside regular working hours when necessary.
• Fluent English-speaking skills.
• Ambitious, hardworking, and flexible personality.

💻What we offer?

• Dynamic work environment in a fast-growing company
• Competitive salary with performance-based bonuses
• Opportunities for professional growth and career development
• Work with a highly motivated and ambitious team
• Centrally located and well-equipped office (game & entertainment room, napping beds etc.)
• Daily Lunch, drinks, snacks and fruits are all provided by the company
• Private health insurance

⏰Working hours:

You’ll be working 5 days a week from 10 a.m. to 7 p.m. (13:00–14:00 lunch time). Four days will be based in the office, and one day (Friday) you can work from home.

💰Salary: Competitive and negotiable based on experience and knowledge.

We look forward to receiving your application.

Please be advised that only shortlisted candidates will be invited to the further stages of the recruitment process.

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