Executive Secretary

• Assist in establishing Executive Management Committees’ charters and annual work plans, jointly with Legal team
• Provide executive secretarial support for Executive Management Committees (hereinafter, Committees)
• Ensure meetings take place in accordance with annual work plan
• Prepare committee materials/presentations, set up agendas, organize and attend the Committee meetings
• Coordinate with internal and external stakeholders, providing prompt and customer-focused service
• Prepare, document and retain the minutes, briefs and protocols
• Prepare and provide periodic reports on implementation of Committees’ annual work plan
• Provide storage and archive of proper filings and records, including those of a confidential and sensitive nature
• Provide ad-hoc management reporting when requested, prepare group presentation
• Liaison (coordination, registration and tracking of queries) between group Companies and Holding, provide administrative support for Executive Management members
• Execute Superior’s verbal and written instructions and assignments

• Higher education in Economics or relative fields; Business Administration (MBA is an advantage)
• Two years of experience in executive secretarial jobs or similar administrative roles
• Fluent knowledge of Azerbaijani and English languages; Good knowledge of Russian will be an advantage
• Advanced user of MS Office (in particular MS Project, MS Excel, MS Visio andMS Power Point)
• Strong written and verbal communication skills
• Excellent communicator
• Strong and other visualization / presentation tools knowledge
• Detailed oriented, high organizational and planning abilities
• High analytical skills
• Time management skills
• Leadership and facilitating skills
• Knowledge and skills in administrative fields
• Responsible attitude to work
• Able to deal with multi-tasking
• Result-oriented
• Able to work with a high degree of flexibility and initiatives

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